Creating sub folders for backup

Last week’s Backing up Part 1 tutorial generated so many requests for additional information

on how to create subfolders and how to relocate files to subfolders, I’m going to put my Backing up tutorials on hold for a week and respond.

Creating Documents\My Documents, Pictures\My Pictures, Music\My Music and Videos\My Videos subfolders is the best way to organize text, image, and sound files.

For example: You want to organize your family photos in your Pictures\My Pictures subfolder by creating a subfolder “My Family Photos” which in turn will have a “Good Family” and a “Bad Family subfolder.

First left click on your Pictures\My Pictures subfolder to highlight it and then click File, New, Folder and type in “My Family Photos”. Next highlight your new “My Family Photos” subfolder and click File, New, Folder and type in “Good Family”. Then repeat the process and type in “Bad Family”. That’s all there is to it.

There’s almost no limit to the number of subfolders and subfolders of subfolders you can create to organize your text, image and sound files.

Once you’ve created subfolders and if needed subfolders of subfolders for your text, image and sound files, naming, saving and placing a new text, image or sound file into an appropriate subfolder is achieved by clicking on File, “Save As”.

When you click on File, “Save As” a panel will appear. Among the presentations will be a highlighted generic name for the file e.g., in Word’s panel it’ll be Doc1.doc or Doc1.docx with a suggested Documents\My Documents default location to place it. Simply type a name for the file over the highlighted file.

Once you’ve named a file there will be little down triangles should you need to change the File’s Name and\or Type and more often than not, a view of your Documents\My Documents folder to scroll through to find the appropriate subfolder to place the file.

Although you may be presented with a variety of “Save As” panels, most application provide in one way or another an opportunity to name, save and relocate its files.

Note: You can also name a new file and then save it and place it into an appropriate sub folder by clicking on File, “Save”. However I suggest you use “Save As” the first time you name, save and locate a new file and use “Save” to quickly save an edited file you have already named and placed in an appropriate sub folder.

Here’s wishing you a Good boot.